Let us observe an eMail Day

E-mail spam relayed by country in Q2/2007, sou...
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On this day, observed throughout the world as Earth Hour, I feel there is a necessity for all professionals to observe an eMail Day. Why?

All those who have an email must have definitely noticed spam in their email. This is usually mails from individuals who want to try and inject harm (in any way possible) to you or your email-account.

But, what I am trying to highlight here are the mails sent by those whom we work with in our organizations. Those who might be reporting to us or those whom we need to work with for a common purpose.

What I have noticed and I am sure this is your experience also – mails keep coming at a fast pace (the higher you are in the organization and the larger team you lead, the more you receive) – in the eight hours (or more) that you spend in the office, you will spend almost 60% reading & responding to mails. I am sure most of these emails are in fact not required to be resolved by you, if the person responsible for the task explained in the mail has done his job properly.

Agreed that there cannot be a perfect environment – people differ and their performances vary. But, what is required is the simple execution of one’s responsibility. If each individual takes it upon himself to ensure that he carries out his role (especially the tasks in his control) to the best possible extent, the number of emails that officers at higher levels receive will automatically decrease.

In fact, this article talks about including Email Audits in one’s appraisal. Wonderful idea!!! This is a must for all office-going people. The number of emails increase and the storage requirements increase and thereby the number of administrators to maintain the systems.

If we do not control our usage, I am sure in the next 1-2 years we will be soon conducting an eMail Day the very way we are doing the Earth Hour today.

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3 Responses to “Let us observe an eMail Day”

  1. Durvesh Ganveer Says:

    Hi Madhu,

    I agree your point of view. Infact, there are already events across the world that point to a potential new kind of affliction. “eMail addiction”. There are news that state -> “Blackberry addiction lawsuits likely in the future”. Just the other day, I heard about “Blackberry de-addiction services” being provided by some health centres.

    Having an eMail free day would definitely be on cards.

    When you get some time – you can read through the following:
    http://www.foxnews.com/story/0,2933,210375,00.html; or http://www.pcworld.com/article/129616/blackberry_addiction_starts_at_the_top.html

    Regards,
    Durvesh.

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